Privacy Policy

This Privacy Policy explains how VentureVibe DeepTech Summit (“the Event”, “we”, “us”, or “our”) collects, uses, and protects your personal data when you register for and participate in the Event.

1. Data Controller

The Event is organized by Slient Wing Ltd & VentureVibe Technology Limited, who act as the Data Controller under applicable data protection laws, including the EU General Data Protection Regulation (GDPR).

Contact: info@venturevibe.tech

2. What Data We Collect

When you register for or attend the Event, we may collect the following types of information:

• Personal details: name, email address, phone number, job title, organization.
  
  

• Registration data: ticket type, payment details (if applicable), preferences.
  
  

• Event participation: attendance at sessions, competition entries, interactions with exhibitors.
  
  

• Media: photographs, video, or audio recordings taken during the Event.

3. How We Use Your Data

We process your data for the following purposes:

• To manage registration and participation in the Event.
  
  

• To communicate with you before, during, and after the Event.
  
  

• To administer competitions, awards, and related activities.
  
  

• To improve future events and analyze participant demographics.
  
  

• To comply with legal obligations (e.g. invoicing, tax reporting).
  
  

• For promotional purposes, including use of photos and recordings on our website, social media, and marketing materials.

4. Legal Basis for Processing

We process your data on the following bases:

• Contractual necessity: to deliver the Event services you registered for.
  
  

• Legitimate interests: for event management, promotion, and participant communication.
  
  

• Consent: where required, such as for marketing communications beyond the Event.

5. Data Sharing

We may share your data with:

• Service providers (e.g. ticketing platforms, payment processors, event tech providers).
  
  

• Event partners and sponsors, but only in aggregated or anonymized form unless you explicitly consent.
  
  

• Authorities where required by law.

6. International Transfers

If your data is transferred outside the EU/EEA, we will ensure appropriate safeguards (e.g. Standard Contractual Clauses) are in place.

7. Data Retention

We retain your data only as long as necessary:

• Registration and financial records: up to 7 years (for legal compliance).
  
  

• Event participation records: up to 3 years.
  
  

• Media (photos/videos): may be retained indefinitely for archival and promotional purposes, unless you object.
  
  

8. Your Rights

Under GDPR, you have the right to:

• Access your personal data.
  
  

• Correct inaccurate or incomplete data.
  
  

• Request erasure (“right to be forgotten”).
  
  

• Restrict or object to processing.
  
  

• Request data portability.
  
  

• Withdraw consent at any time.
  
  

To exercise these rights, please contact us at info@ventureibe.tech.

9. Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction.

10. Updates

We may update this Privacy Policy from time to time. The latest version will always be available on our website.